We all are familiar with the concept of not sharing sensitive material on social media especially when our privacy is enabled to â€˜privateâ€™ or â€˜only meâ€™. In comparison to social media, emails seemÂ to be more secure, and they are up to some levels. However, with regard to the privacy concerns our emails could be the next happening thing (sensation) or can go viral. Therefore, they need to be protected. So, here are my seven tips on how to secure your emails:
1.Use a good mail provider
2.Use a strong password
Often, we ignore the instruction of our mail provider while we choose our passwords. But believe me that if we follow the instruction of mail provider we can create strong passwords that cannot be hacked easily. Make sure your password cannot be guessed easily. Donâ€™t keep your password with the name of your lover, family members, your pet or such kind of things. You give out your email address all the time; it’s not really a private information. Remember once your mail is accessed with your password it can be used for anything. It can ruin your career too. It is said that the longer password the better protection it will give.
If you often check your mail from aÂ public library or cafÃ© or any public places, make sure you are logging in into safe browsing like most of theÂ modern browser provide you. Like Mozilla Firefox have private browsing option and Google Chrome comes up with â€˜incognito windowâ€™ option. So, if you login from there your password will not be saved even in theÂ case of anÂ emergency shutdown. Make sure you log out every time you logged in. Also, lock your computer even in office because it might be used by your co-workers with a deliberate intention of fraud or causing harm which may hamper your career.
4.Hide mail address
We give our e-mail address everywhere we go; in programs/events where we provide e-mail for registrations. Some people even use their e-mail address in comments section and forums. Try avoiding that because that is theÂ best place for scammers to get your e-mail address and make you aÂ victim of their scams.
Do you receive emails that startÂ with, â€œDear user, your email provider sent you a notification informing security breach, please click this link to reset your password?â€ If yes, do not click those links because those are e-mails which are designed to mislead you to a fake page and steal your password. Do not click on any links or download any files if it is not from someone who you know well.
6.Use mail encryption
The best idea would be not to share sensitive information in e-mails but in case if you do, make sure you are using encrypted emails. In such cases what you can do is write the informationÂ and click â€˜save asâ€™ from your word processing application such as MS word, note and so on and then encrypt it into zip file and send it via e-mail.
7.Use of two-factor authentication
Todayâ€™s modern mail provider provides you the facility of two-factor authentication which will ask you a second auto generated code which is sent to your mobile phone every time you login. This feature will give you almost full security and you will know when someone is trying to access your e-mail.
If you think you are lazy enough to follow these tips, just imagine the situation when your data is leaked and is viral on theÂ internet. Once hacked, the troubles are unimaginable. Hence, follow these simple tips and secure your privacy in aÂ virtual world.
By Ajay Pandey